MINUTES OF MEETING – Thurs 5 May 2011, 7pm

Attendance: Lisa Everett (LE), Gemma Kendall (GK), Liz Briddon (LB), Isobel Horswell (IH), Mark Williams (MW), Stacy Pritchard (SP), Paul Gwatkin (PG) , Jackie Weatherall-King (JWK), Hayley Robbins (HR), Nicola Hobbs (NH), Stephen Flower (SF)

Apologies: Helen Strong, Julie Gwatin and Anneka Dwyer

1: Introduction by Interim Chair Stacy Pritchard: We will be mainly covering issues relating to the forthcoming Summer Fair.

2: Minutes/Matters arising: These will be covered by the items on the agenda tonight.

3: Brief update on events since last meeting:

• ·         Easter Egg Raffle – We made about £100 profit. 
• ·         School Quiz – There was less interest than in previous years.  We made about £106 profit.  There is alcohol left over to sale at the Summer Fair,

4: Update on allocation of money to School.  We have £6107 (minus cost of sandpit (roughly £1000)

• ·         Sandpit – Has been bought and installed.  SP to check with Jan Fishlock (JF) re VAT.
• ·         CD Player –bought for Wake and Shake.
• ·         Cameras – Awaiting to hear from Miss Lacey.  She is undertaking further research.
• ·         Art Mural – this has been put back until the next academic year, as students have exams and then break for the summer.  Julie has had a further meeting with Helen at UWE.
• ·         New Ideas:
• o   Mrs Williams would like a lunch box trolley (PTA approved this)
• o   £1000 for new piano.  NH suggested a second-hand piano that could just be retuned.  IH knows someone who sells pianos in Mangotsfield.  IH to investigate cost of new one and possible part-exchange.
• o   £400 for pots and plants (NH suggested Freecycle for pots) – school want the half-barrel type.  (PTA are happy to approve this if someone takes care of them, especially during school summer holiday).
• o   £500 for Outdoor equipment for Reception.  Currently the outdoor equipment for Reception is stored in the classroom.  2 years ago the PTA spent £1000 on outdoor equipment for Reception.  JWK asked what type of equipment is required, as she and others have some they no longer use at home.  If so, then perhaps second hand equipment would suffice.   SP to check with Miss Perry.   MW confirmed the importance of outdoor play for Reception children.

5: Events this term:

• ·         Clothes for a Cause.  This takes place tomorrow.
• ·         Film Night – we need a public performance licence.  This takes 6-weeks to organise, so is a no-go.  MW advised for future reference the licence cost is £30.
• ·         JWK suggested pyjama night.  This would comprise of a story with milk and a biscuit.  Something similar takes place at other schools, so JWK to chat with Nadine (?).
• ·         Bike Ride – confirmed as 22^nd May (weather permitting).  This is just for fun.  Meet at Sainsbury for 11am, and then aim for Horseshoe pub on Siston Common area for picnic.
• ·         Bristol Half Marathon – Do the PTA want to enter a team?  MW confirmed the School are entering a school team through Andy McGovern.

6: Summer Fair.  Kings and Queens Theme. Saturday 25^th June.

• ·         Timings and entrance fee.  11-2 (same as last year).  Entrance fee 50p which includes a treasure hunt and programme.
• ·         Site decoration and music.  We have bunting in the shed, but might need to buy more
• ·         First aiders – Please let us know if anyone is a registered First Aider.
• ·         Ideas for stalls/activities – SP has booked the bouncy castle.  IH has bought stall goods including lucky dip, pre-cut crowns, design a key-ring, person-shaped key-ring, bubbles, tattoos.  Balloons and inflatables needed.  SP has lots of goods donated after Christmas.
• ·         Project Team.  The idea is to split into smaller teams instead of one person organising it all:
• o   Kitchen Barbeque – Paul and Dave have volunteered to do this again.  Paul has very kindly offered to do everything from buying food to sorting out barbeque.  We have 6 bags of charcoal (need to check not wet) and need to check state of barbeque.  JF to ask Downend if we can borrow gas barbeque again.  Paul will buy things and bring in receipts.  PG has Angie’s email re bookers.  All he will need is two volunteers to help on the day.  The location of barbeque to remain at the rear of the gym.  Need to check freezer is clean and switched on prior to buying food.
• o   Volunteers – we need PTA members to oversee specific areas.  IH has all the information from last year (we had 90 volunteers last year). Rotas for organising the volunteers.
• o   Ideas for stalls/activities - teddy tombola, plant sales, book sales, cake sales, Coconut shy – we own the equipment, sponge the teacher – make sure we have sponges. Fancy dress competition.  SP to check with Priscilla re afterschool clubs eg. Music, choir.  Possibly Priscilla to ask Miss Kathryn’s dance club if they would like to do demonstration.  Other possible demonstrations:  cheerleading, dinky divas. Diane for Plants.  Ice-cream – impossible to make ourselves – SP to chat with Ice-cream man outside of school to see whether he will donate to PTA and then be on site. SP to ask after-school club to set-up second-hand uniform stall.
• o   Supporting Treasurer – people needed to help Jo on the day.
• o   Publicity – JWK to photocopy letters to send home asking for volunteers.
• o   Other stuff – put banner up, letters to send home with pre-school children.

7. AOB

• ·         Perspex Notice Board – JWK advised that Year 1 do not line up by the noticeboard anymore.  Free-standing noticeboard is too expensive.  Is it possible to use classroom windows?  Do we need to invest in banners?
• ·         Facebook Group – one already set up, but it comprises of previous members.  JWK offered to set up a group.  It will be a closed group.  No photographs to be uploaded.  JWK to look at settings.  It will be an information site only.
• ·         JF has asked for PTA to fund Year 6 SATS breakfast week – agreed.
• ·         The PTA will be asked to pay for Memory Sticks for Year 6 leavers.

Date of Next Meeting – Thursday 9^th June, 7pm.

Minutes of Meeting – Thurs 3^rd March 7pm

Attendance: Liz Briddon (LB), Hayley Robbins (HR), Isobel Horswell (IH), Stacy Pritchard (SP), Christine Cottis (CC), Gemma Kendall (GK), Julie Gwatkin (JG), Angi Sussex (AS)

Apologies: Jane Hill, Lisa Evett, Jackie Wetherall-King (JWK), Helen Strong, Nicola Hobbs, Anneka Dwyer, Mark Williams, Sally Wright, Jo McCormick

1.       Introduction by Interim Chair Stacy Pritchard.

 

2.       Minutes/Matters Arising:

      

·         Jason Beese has confirmed he will be Quizmaster on 1^st April.

      ·         Bag Packing at Sainsbury – Phil no longer has his contact at Sainsbury.  IH to check   

               with another parent who has a contact at Sainsbury

      ·         Perspex on Noticeboards – ongoing JWK looking into this.

      ·         Homework Packs – CC confirmed these have now been issued at roughly 6 per class.

 

3.       Brief Update on events since last meeting:

      ·         Invitation Books – 36 books were sold raising £128

      ·         Mufti Day – Made £251.12 - we were advised that the school normally has 3 mufti

              days per year and they were to raise money for visits or specific charities.  With 

              Comic Relief the PTA will not be able to arrange any further mufti days.

      ·         Coffee and Cakes Afternoon – raised £289.80.

      ·         Balance is £6407.

4.       Art Mural – Julie Gwatkin

JG is trying to arrange for Volunteers from UWE.  JG has a meeting with Helen from Volunteers Office and is then looking for volunteers to come forward.  JG has measured the walls.  We are hoping the mural will be done when the weather has improved.  JG needs to know whether we have the go-ahead and will speak to Jan Fishlock.  The PTA will need to pay for materials unless DIY shops are approached. 

Possible ideas for Mural – Owl, Woodland theme, colourful and bright, skipping with rainbows, children playing.

When JG meets with Helen she will ask for timescales, as we need to bear in mind UWE assessments in May and revision prior to this.

CC has a Dept Meeting on Monday and will raise it, and get feedback by end of the week.

Mrs Williams had a mural at Mangotsfield School.  Is it possible to check with her whether any issues arose?

JG has spoken to John and there were no problems with painting the side wall as well.

JG – will go ahead with the meeting on Monday with Helen and take it from there.  As students have done similar projects elsewhere JG will see whether Helen has any idea of cost.

 

5.       Events this term:

·         Quiz Friday 1^st April– Jason Beese is Quizmaster, Phil Martin will provide questions, Jo McCormick has applied for license.  Need to Stock-take – should be on a spreadsheet, but will need to check dates.  SP has raffle/quiz prizes, due to unwanted Xmas gifts being donated.  HR to design, print, send out letter (slip) and issue quiz tickets w/c 14^th March

·         We need help with the quiz – setting up from 6.30pm, help during (6-8 people) and help packing down and cashing up

·         Easter Raffle – draw done in last assembly.  Need to sell 2 weeks before, 20p per ticket.  Buy eggs whilst on special offer.  Need 14 eggs as 1 per class – SP to buy

·         Parent and Pupil Survey – For each parent that registers £2 donation are made to the school. The surveys will be on Educational Matters.  SP to register and then feedback to other parents.

 

6.       Summer Fare Confirmed Saturday 25^th June

Need to double-check dates of Bromley Heath and Mangotsfield so don’t clash -HR

Continue with Kings and Queens theme.

IH advised that we need to book bouncy castle – SP to book

Outside caterers (if not doing catering ourselves) and bird people (if we want them) probably ASAP.

The PTA Volunteers who did the catering last year did a great job, and at the time said they would do it again – need to check they still feel the same.  Doing our own catering raises a lot of money for the PTA – JG to chase up

CC – Year 6 has done mini-enterprise before and would like to do it again.

Bouncy Castle – We need one of a standard design.  Need to check file from 2 years ago of suppliers - SP

Other suggestions – Fancy dress competition, best crown (made at Fare), stocks.

SP to speak to Priscilla re date.  HR to advise SP of date of Bromley Heath Fare.

 

7.       Future Events:

·         Sponsored Scooter ride – Next Term.  Previously Mr Williams proposed a date of 14/15 May.  Need to put details in Newsletter after Easter Break.  Need to send out forms 2 weeks before event.

·         Stall at Mangotsfield Festival – SP politely declined the invitation to run the food stall as two weeks before our own Fare.  She asked for details about running another stall.  Cost is £30, but if you hold traditional games (guess the weight of the cake etc) cost is £15. Stall would need to be covered 10-4.30.  IH advised that without selling food and drink from her experience we wouldn’t raise much money, and with our own summer fare shortly after it might overstretch our volunteers. GK – Has many offers from Vista Print if we needed anything printing.     HR – offered to help with the game/activity for the stall if it does go ahead.   Pitch would be 3m².  Would fit a gazebo.  SP suggested that as it looks like we wouldn’t raise a lot of money we would be mainly raising awareness and therefore we refer to governors and if no response then to leave it.  CC- confirmed that raising the profile is more along the lines of the Governors than PTA. The next Governors Meeting is 28^th March.  CC to pass to Deb Williams to raise.

·         Film Night – Bromley Heath does this and is very popular.  They charge £2 and it includes squash.  IH said it is easy to do and low cost, just a leaflet in the bag.  HR suggested split into 2 age ranges.  CC advised the school already has a Film Club.  She will ask Eleanor Lazenby for further details.  SP to look into license.

8.       AOB:

·         Request from Mr McGovern for a new CD player.  He does the Wake and Shake class and needs a new portable CD player.  AS to ask him for cost, probably about £200.

Awning – CC advised this was discussed at Governors Meeting and it is expensive.  The priority is in-house security measures.

·         Child Cameras - Miss Lacey has requested £1000 for VTECH cameras for the children to use, as photography is on the syllabus.  HR’s children have this camera, but it might be a previous edition.  It takes 4xAA batteries.  She is willing to bring her camera in to show Miss Lacey.  CC to get back to HR if needed. CC to ask Miss Lacey to come to PTA or submit a detailed request – SP to chase up

·         Further Cameras - Request for £500 for 10 cameras for teacher use.

·         Treasurer – Jo is unable to come to PTA as she has increased her work hours.  Does anyone want to take on the role?  She is willing to continue in the role until the end of the academic year.  AS was previous Treasurer and advised it is a lot to transfer mid-year.  AS is willing to help cash-up at the end of the Summer Fare, but advised others to be present as she will not be here next year. 

·         Sponsorship/Fundraising role – HR interested.  She will look at website/magazines for fundraising opportunities

·         Meeting with Foundation teachers.  SP met with teachers.  Sandpit quote is £500.  SP to check with Foundation Team that there are no extra costs.  If not, the PTA members present agreed to the £500 – IH to chase

·         Website – HS advised if anyone has any ideas to improve the PTA website then to let her know.

·         Easysearch – JW-K advised every time we use this search engine 2p is donated to school – IH to try out and SP to promote

·         Any other ideas – SP advised we have enough fundraising activities this half term, so if anyone has any ideas for next half term then let SP know.

Date of next Meeting – Thursday 5^th May 7pm

FRIENDS OF STANBRIDGE PTA

Minutes of Meeting – Thursday 13^th January 7.30pm

Attending: Liz Briddon (LB), Vickie Coleman (VC), Isobel Horswell (IH), Mark Williams (MW), Stacy Pritchard (SP), Lisa Evett (LE), Nicola Hobbs (NH), Jo McCormick (JM), Anneka Dyer (AD) and Jackie Wetherall-King (JWC)

Apologies: Gary Horswell, Helen Strong, Phil Martin, Sally Wright, Anne Wilde, Gemma Kendall, Debbie Williams

Introduction – Stacy will be the interim Chair for this half-term. She is looking for someone to share the role.

Brief Update on events since last meeting: